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How to Use the Quick Search
Who is this article for?Ideagen Quality Management administrators using quick search.
Admin access is required.
Quick Search
The search box allows users to locate documents and workflow instances by Content, Title, or ID#. Results are displayed similarly to those found when using an internet search engine; a few lines displaying where your search "hit" as well as a link to the document or workflow are provided.
Note: Only items you have view or edit security to are returned. Also note that recently changed or created items may not show up until Ideagen Quality Management has a chance to index them.
Using Quick Search
- Enter the search term or number into the box.
- Press Enter and your results are displayed in the Main Window. Results include the search term, the line of text where the hit was found (with the search term highlighted), and a URL for its location on the server.
Note: Search terms do not have to be case-sensitive but must contain complete words. Partial matches are not returned.
Refining Searches
To increase your chances of finding an item, you should use search types to refine and improve search results. Quick Search implies wild cards at the beginning and end of single terms. Those implied wild cards are removed when search operators are entered. What follows are operators that you can use along with examples of the documents and/or workflow titles that would be returned as a result.
|
Type of Operator |
Example of Using Operator (bold is only used for emphasis) |
The use of the operator would find documents and/or workflows containing... |
|---|---|---|
|
- |
employee applications |
the word employee and the word applications |
|
OR |
facility OR Standards |
either the word facility or the word Standards |
|
AND OR |
safety AND fire OR prevention |
the word safety and either fire or prevention |
|
" " (quotation marks) |
"new hiring procedure" |
the exact phrase new hiring procedure |
|
- (minus sign) |
prevention -chemical |
the word prevention, but NOT the word chemical |
|
* (wildcard/asterisk as the last character) |
cat* |
words beginning with cat, such as catch, cattle, and cater
This also includes returning results for documents containing a number. For example, use "550*" to show all files containing "550" in their content. |
|
* (wildcard/asterisk as the leading character) |
*ter |
words ending with ter, such as computer, pewter, and character |
|
* (wildcards/asterisks containing part of the word/character sequence) |
*ie* |
words containing ie, such as interview, fries, and entries |
|
( ) Parentheses |
(training summer program) OR (Q3 training program) |
either a combination of training, summer, and program or a combination of Q3, training, and program; for example, in the first set of search terms in Parentheses, possible search results would be a document/workflow titled summer training program, training summer program, and training program summer, among many other combinations. |
|
(( )) double Parentheses |
((training summer program) OR (Q3 training program)) AND 2012 |
the number 2012 with either a combination of training, summer, and program, or the number 2012 with a combination of Q3, training, and program. |