Who is this article for?

Administrators who manage workflows.

Administration permissions are required.

Automated workflows help streamline equipment maintenance, but without proper controls, they can create duplicate tasks, causing confusion, inefficiency, and compliance issues.

This article explains a common problem with scheduled maintenance workflows and offers a step-by-step solution to prevent duplicate instances.

1. Issue

Automated workflows can sometimes launch duplicate instances unexpectedly.

This usually happens when a Wait on Workflow step is missing, allowing new instances to start without checking if a previous one is still running. As a result, multiple workflows may be triggered for the same task, often on consecutive days.

2. Solution

To prevent duplicate workflow instances, set up the Wait on Workflow automation for the instance.