Who is this article for?

Administrators interested in learning more about product updates.

No elevated access or permissions are required.

This article outlines the product changes, enhancements, and fixes that have been implemented throughout 2026.

2026.6.0.1 (Minor)

Fixes

• Resolved an issue where users were unable to expand Active Workflows in the Inbox panel.

2026.6.0.0

Features

SCIM 2.0 user provisioning

IQMC now supports SCIM 2.0, enabling organisations to automate user lifecycle management - including user creation, updates, and deactivation - via their identity provider.

This has been implemented to support customers using identity providers that support SCIM 2.0 provisioning.

Feature availability

This feature is available to on-premise customers only.

Looking to set up SCIM 2.0 user provisioning?

Have a look at our article on preparing for SCIM 2.0 user provisioning.

Fixes

• We've resolved an issue where a multi-tenant service install incorrectly registered itself as "Qualtrax Service - Default" instead of the specific tenant instance name.
• Setting or removing Out of Office for a user now generates an audit log entry, giving administrators visibility into when OOO was activated or deactivated and by whom.
• We've resolved an issue where Cascade Logout failed to sign the user out of Hub when their Hub username did not match their IQM Core email address. This was caused by a change in Hub's logout validation that required the user's login name instead of their email address.
• We've fixed an issue where a user's in-progress training instance was incorrectly cancelled when they were added to a group containing a Required training definition, even though the user already had an active instance for that training.
• We've fixed an issue where attempting to disable a user who had pending training sign-offs displayed a generic "Error disabling user: Unknown error" message with no actionable detail, preventing the action from completing.

2026.5.0.0

Features

[Workflows] Clearer email action names

We've renamed workflow email action titles to clearly show what recipients must do. Previous titles like Approve and Publish were confusing when multiple actions appeared in one workflow. The new names better describe each action and its result.

What's changed:

• Approve is now Approve & Auto-Publish, sent when a document is approved and will be published automatically, including documents approved via the Publish On First Revision option. When the Last Only option is enabled, the notification is sent only after all required approvals are completed.
• Approve (Delay Publish) is now Approve & Schedule Publish, sent after a document is approved and is waiting to be published at a scheduled time.
• Publish is now Manual/Scheduled Publish, sent after a document is manually published or successfully published through delayed publishing.

Fixes

General

• We've improved how unread items appear in your Inbox. Following the Gilroy font update introduced in version 2026.3.0.0, some users noticed that unread items appeared smaller, blurry, or unevenly spaced. We've adjusted the bold styling, spacing, and rendering to make unread items consistently clear and easy to identify at a glance.

Documents

• We've fixed an issue where clicking into the Expiration Date field in Folder Properties caused your browser to show autofill suggestions, making it harder to enter the correct value.
• We’ve fixed an issue that prevented users accessing Ideagen Quality Management via Firefox from completing document authentication. This fix also applies to any module that supports authentication through the Hub.

Tests

• We've fixed an issue where removing the expiry setting from a test definition left a stale date still showing in the Date Expires field.

Workflows

• We've resolved a performance issue where workflow instances containing a large number of subforms with Document fields could take 30 seconds or more to load. The system now loads document folder data on demand as you expand folders, rather than loading everything upfront, resulting in dramatically faster page load times.

Note

This improvement requires a configuration setting to be enabled for your environment. Open a ticket with us to have this activated. Once enabled, no changes to your workflows or processes are needed.

• We've fixed an issue where reordering steps in a workflow definition caused custom field names to be unexpectedly changed or lost. This only happens when using old workflow definition and does not affect modern workflow definition.

2026.4.0.0

Features

[Workflows] Multi-language suupport for modern workflow definition

The modern workflow definition UI now supports all 13 product languages, ensuring that field labels, validation messages, and UI controls are correctly translated for non-English tenants.

[Workflows] Group access improvement

Group access is now applied correctly in workflow steps, after a performance and correctness issue where large personnel group datasets caused slowness and incorrect auto-selection in these following fields in the UI:

• Responsible Parties
• Collaborators
• Definition/Instance

[API] Workflow Definition siteUrl

The workflow definition siteUrl returned in API responses now reflects the modern workflow definition URL when the feature is enabled, ensuring API consumers are directed to the correct page.

[Administration] Testing auto-cancellation when last question removed

The system now warns users and automatically cancels active test instances when the last enabled question in a test definition is removed. Previously, tests disappeared from inboxes while remaining incorrectly active in the database.

[Documents] Enhanced bulk upload enhancements

Large bulk document uploads now automatically route to background processing via the Qualtrax Service when the upload count exceeds a configurable threshold (10 by default). Users receive an email notification on completion. Uploads at or below the threshold continue using the existing synchronous flow.

Administrators can adjust the threshold in System Settings.

Fixes

• Resolved an issue where newly added or removed fields in a workflow step were not reflected in the Inbox Display Field and Expires Based On dropdowns until the page was manually refreshed.
• Resolved an issue where custom field type labels (e.g., "External File", "Date Time") displayed as XML translation keys (e.g., ExternalFile, DateTime) instead of their localised text when viewing in non-English language mode.
• Resolved an issue where users without the View/Edit All Documents permission received no file from the Download Published Revisions common script when the document was in Edit status, despite having valid view access to the published revision.
• Resolved an issue where workflow names in dropdown lists (e.g., Email Reminders and other module selectors) were not sorted alphabetically, causing usability friction.
• Resolved an issue where an expired MUI X package licence caused a watermark to appear on the date picker component.

2026.3.0.1 (Minor)

Fixes

• Fixed an issue where smart restrictions were not correctly applied at runtime within workflow forms.
• Enhanced the Inbox font to improve readability.

2026.3.0.0

Features

Improvements to the Visual/Diagram experience

We have introduced the ability to add and edit steps in Visual mode in a modern workflow definition.

Cloning test definitions

We have added the ability to create a test from an existing definition.

Ideagen Hub notification integration

Ideagen Quality Management • Core now integrates with Ideagen Hub’s notification inbox service, enabling you to view and manage Ideagen Quality Management • Core notifications directly within Ideagen Hub.

This integration provides a centralised notification experience, allowing users to receive Ideagen Quality Management alerts alongside other Hub notifications.

From Hub, users can quickly navigate to related Ideagen Quality Management items such as documents, workflows, tests, trainings, and reports, helping ensure important actions and approvals are not missed.

For more information, refer to our article on navigating integrated notifications.

API - Audit Logging

API Document Download Audit Logging All document download events made via the API are now logged at the database level, capturing sufficient detail to support security incident investigations and compliance reporting.

Fixes

• Addressed multiple security vulnerabilities.
• Gilroy font updated to meet compliance requirements.
• Improved stability for bulk document uploads to address intermittent upload failures.
• Resolved an issue where picklist values containing special characters (e.g., apostrophes) were displayed as encoded text (e.g., Mecke's) when viewing or editing workflow instances. Values now display correctly.
• Resolved an issue where the View and Remove options for certain custom file fields appeared visually as a single combined button. The buttons are now properly spaced to prevent accidental clicks.
• Added the Delay Publish Date field to the Document module reports, allowing users to include this column when generating document reports.
• Resolved an issue where exporting the Training Matrix to Excel could hang or intermittently fail when selecting multiple trainings.
• Resolved an issue where the left sub-menu overlapped the logo dropdown button.
• Resolved an issue where associated documents were automatically removed from a training when it expired, even though the documents remained available in the system

2026.2.0.1 (Minor)

Fixes

Modern workflow definition

• Fixed an issue where users were unable to add or create fields in the workflow definition step.
• Fixed an issue where expiration did not trigger correctly, causing workflows to not expire and reopen as expected.

2026.2.0.0

Fixes

• Addressed multiple security vulnerabilities to strengthen system resilience and ensure continued compliance with Ideagen’s security standards.
• Addressed a defect where workflow instances with apostrophes (') in their titles caused the Delete button to be non-functional.
• Addressed a defect in the Training Matrix Excel export when duplicate training titles were detected.

2026.1.0.0

Features

Training

You can now attach multiple documents to trainings, improving flexibility for scenarios where a training applies to several related documents, procedures, or reference materials.

Workflows

A new, modernised workflow definition user experience is now available. 

Below is an overview of the updated feature:

• Main page - Added an online filter to easily view workflows by online or offline status.
• Steps - Added the ability to reorder custom fields within a step using drag-and-drop.
• Automation  - Improved the experience for creating workflow automations with a more intuitive, guided user flow.
• Preview - Introduced a workflow diagram preview to visually represent workflow steps and their connections. Users can clearly see the overall workflow structure and flow at a glance.
• Experience - The Workflow Definition menu has been moved to the main navigation menu under the Workflow group. This change applies regardless of whether the new (modern) workflow experience is enabled or disabled. In addition, the Raise Workflow Instance action has been renamed to Active Workflow. 
  These updates improve navigation consistency and ensure workflow administrative settings are always accessible from a single location, grouped together with active workflow functions.

Coming soon is the ability to add and edit steps directly within the diagram.

This feature is turned off by default. To try the new workflow experience, follow the steps to enabling modern workflow definition!

Once enabled, familiarise yourself with our article on creating a workflow in the modern workflow definition to make the most out of the feature.

Fixes

• Fixed an issue where Personnel Admin users were unable to view the full page when editing personnel records.